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You’ve hired yourself a Virtual Assistant, you’re super pumped-up, excited to start working. Then the VA asks you for passwords to your account so she/he can get access. And that’s when your stomach turns inside out… “What am I going to do???”

Or…

You’re thinking of hiring a Virtual Assistant, but you’re really not sure if you are at that level of trust where you can share passwords and you don’t really want to send your passwords via email. Is that even secure?

Well, let me tell you something, it’s not. No matter how much you think it is.

Maybe not knowing how to deal with giving a VA access to your email is one of the reasons that’s stopping you from outsourcing some of your work.

So how do you give the Virtual Assistant (or anyone else) access to your Facebook or email account without actually sending the log-in details via email?

If only there is something that would make this whole process more secure?!

Guess what? There is. It’s called password manager. “Whaaa?” I hear you say.

Today I will be guiding you through how to share your passwords or give access to your VA, OBM or anyone else via LastPass. This is what I use privately, in my business and what I recommend to my friends, family and clients.

How do you start sharing your passwords?
These 9 steps will guide you through the process:

1. Download (*1.) and install LastPass on the browser (In this case I’m using Google Chrome). It takes a few minutes and it’s absolutely free.

2. Create an account (2.a). Enter the details as prompted and create a master password. Make sure that the master password is strong and that you remember it. If you forget it and forget the “Password Reminder”, this means you might not be able to recover the password. You might have to delete the whole LastPass account and start over again (This actually happened to me). Note that there is an extension in the browser (2.b).

3. Log into your LastPass account through the extension or the app and start saving passwords. Each time you log into a new account that you haven’t saved a password for, you’ll get prompted by LastPass to save it. Click “Save Site” (*3.). (Note that this screen will look a little bit different now, but you will get a prompt in your browser to save the password.)

4. Once you’ve clicked “Save Site” it will allow you to sort the password into a folder. LastPass usually automatically creates a folder “Social” for social media accounts. Click “Save” (*4.). 

5. Open your LastPass vault (5.a). You’ll either go to LastPass website and log into your account or open the vault via the browser extension (5.b).

6. Once you’ve opened the vault, click on the “Sharing Centre” (*6.) tab on the left side of the screen.

7. Click on “Share item” (*7.) or the plus sign next to it. 

8. Enter the recipient’s email address (* 8.a), select the passwords you want to share (8.b) and click “Share” (*8.c). If successful, the prompt will appear on the top of the screen letting you know that you’ve successfully shared the address. And that’s all there is to from your side.

 9. The VA will then have to accept the “Share” (*9), log into her/his own LastPass account and will be able to log into your account next time, without you actually giving away any details.

That’s it. All this shouldn’t take more than 10 minutes and what’s great about it, you won’t have to remember any passwords in future, only one – the one for LastPass.

Have you ever used a password manager before? Will you give it a go? Do you feel more comfortable sharing access to your accounts this way?

Let me know in the comments below.